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30.4.2 Types of Sanctions

30.4.2(1)        Reserved (CLRC 22 NOV 2007)

30.4.2(2)         Conduct Probation

30.4.2(2) a    “Conduct Probation” is an order that a Student comply with prescribed conditions for a specified time, not to exceed the greater of 3 years or the date of completion of a Degree program in which the Student was enrolled at the time of imposition of the order of Conduct Probation.

30.4.2(2) b     The conditions that may be prescribed in Conduct Probation include the following:

30.4.2(2) b.i    not to commit any further offences during the term of Conduct Probation;

30.4.2(2) b.ii   to report at specified periods to a specified University Official;

30.4.2(2) b.iii  to abstain from the consumption of alcohol, drugs (except in accordance with a medical prescription), or other intoxicating substances while on University property;

30.4.2(2) b.iv  to perform up to 100 hours of Community Service over a period not exceeding 12 months;

30.4.2(2) b.v   to prepare a paper or essay on a topic relevant to the offence that the Student was found to have committed;

30.4.2(2) b.vi   to write a letter of apology;

30.4.2(2) b.vii  to refrain from contact with an identified person or persons;

30.4.2(2) b.viii to refrain from being at or being within a specified distance from a specified place or person on University property; and/or

30.4.2(2) b.ix   such other reasonable conditions considered desirable for protecting the University Community, for encouraging the Student to take responsibility for the Offence, for rehabilitating the Student, and for ensuring that the Student provides reparation for harm done to the University Community, to University property or the property of others.

30.4.2(2) c       An order of Conduct Probation shall specify whether the Dean, Director of UAPS or Discipline Officer has the responsibility to ensure that the terms of the Conduct Probation are performed and to certify, when and as necessary, that the terms of the Conduct Probation have been met to a reasonable standard of performance or have been breached.

30.4.2(2) d       An order of Conduct Probation shall specify a sanction to be imposed should the Student breach the conditions of Conduct Probation.   

30.4.2(2) e       In the case of individual Students, the sanction of Conduct Probation and particulars relating thereto shall be noted on the Student’s academic record kept by the Dean of the Faculty in which the Student is registered, or the record kept by the Discipline Officer.  Additionally, the Student’s Permanent Academic Record will be flagged until certification of the completion of Conduct Probation by the Dean of the Faculty in which the offence occurred, the Discipline Officer as the case may be.

30.4.2(2) f        In the case of Student Groups, the sanction of Conduct Probation and particulars relating thereto will be noted on the file held by the Dean of Students and the record kept by the Discipline Officer.

30.4.2(2) g       Any new offence that constitutes a breach of the prescribed conditions of Conduct Probation during the defined period may lead to additional charges under this Code.  

30.4.2(3)       Encumbrance

30.4.2(3) a       An “Encumbrance” is a notation by the Registrar on a Student’s Permanent Academic Record that results in the withholding of Student grades or other indicators of academic attainment, withholding of transcripts, denial or termination of registration until the Registrar is provided with:

30.4.2(3) a.i     proof that a specified Fine has been paid to Financial Services or that arrangements satisfactory to the University have been made to do so;

30.4.2(3) a.ii    proof that Restitution has been made to the satisfaction of the University of Alberta; or

30.4.2(3) a.iii   certification of the completion of Conduct Probation has been provided by the Dean, Director of UAPS, or Discipline Officer, as the case may be.

30.4.2(4)       Exclusion

30.4.2(4) a   “Exclusion” prohibits or restricts the Student's presence on campus and participation in any Class, University activity or Student affair for either a specified time or for an indefinite period of time.  A Student may be excluded from all or a specified part of the University.

30.4.2(4) b    In cases of Exclusion when a specified time period for the Exclusion is noted, then the Exclusion shall appear on the Student’s record in the Faculty in which a Student is registered and on the Student’s Permanent Academic Record until the period of Exclusion has expired.

30.4.2(4) c    In the case of Exclusion when no time limit is indicated, an entry shall appear on the Student’s record in the Faculty in which a Student is registered and on the Student’s Permanent Academic Record indefinitely or until such time as the Student has met any conditions set for return to the University. 

30.4.2(4) d    In all cases of Exclusion, the notation will include a description of the areas of the University from which the Student is barred (all of the University or specified areas).

30.4.2(4) e    A Student shall receive credit for any course passed before the effective date of the Exclusion.

30.4.2(4) f      Withdrawals resulting from a decision of Exclusion will show as grades of "W" on the Permanent Academic Record and will remain part of that Record.

30.4.2(4) g     If a Student is Excluded from the University the fee refund dates outlined in § 22.2.9 of the University Calendar shall apply.

30.4.2(5)       Expulsion

30.4.2(5) a    “Expulsion” requires a Student to withdraw completely from the University for an indefinite period of time. The Student shall not be permitted to return without the approval in writing of the Provost and Vice-President (Academic) in consultation with the Faculty from which the Student was expelled. Such approval shall not be given before the expiry of four years.

30.4.2(5) b     Any course work completed at any institution during the period of Expulsion will not be accepted as credit towards a Student’s Degree, or for admission to a Degree program, or other certification at the University of Alberta.

30.4.2(5) c      Expulsion shall be noted on the Student’s record in the Faculty in which a Student is registered and on the Student’s Permanent Academic Record in perpetuity or until such time as the Student is readmitted to the University. 

30.4.2(5) d      A Student shall receive credit for any course passed before the effective date of the Expulsion.

30.4.2(5) e      Withdrawals resulting from a decision of Expulsion will show as grades of "W" on the Permanent Academic Record and will remain part of the Student's Permanent Academic Record.

30.4.2(5) f       A student is deemed to have withdrawn from all courses as of the date of Expulsion; the fee refund dates outlined in § 22.2.9 of the University Calendar shall apply. (CLRC 26 SEP 2002)

30.4.2(6)       Fine

30.4.2(6) a       A “Fine” means an order for payment of a specified sum by the Student to Financial Services. Funds from Fines shall be used for Student bursaries.

30.4.2(6) b       If the Student and the University agree, a Fine may be paid in whole or in part by the provision of services by the Student to the University.  The nature of the services shall be agreed upon by the University and the Student.  Calculation of the value of the services shall be in accordance with the rate normally paid for persons who ordinarily perform the service.

30.4.2(6) c       In the case of an individual, the Student’s Permanent Academic Record is encumbered in the amount owing for the Fine until the amount is paid in full.

30.4.2(6) d       In the case of a Student Group the amount owing for the Fine is noted on the file held by the Dean of Students until the amount is paid in full.

30.4.2(7)          Grade Reduction, Grade of F in a course (CLRC 27 MAR 2003)

30.4.2(7) a       Marks for an assignment(s) or the grade for a course may be reduced as a sanction for Inappropriate Academic Behaviour. The final grade may or may not be accompanied by a remark, indicating Inappropriate Academic Behaviour.  The Student’s grade in the course or grade point average may, as a consequence, be substantially reduced. (CLRC 27 MAR 2003)

30.4.2(7) b       A grade of F may be assigned as a sanction for Inappropriate Academic Behaviour in both graded and non-graded courses.  The grade may or may not be accompanied by a remark, indicating Inappropriate Academic Behaviour. (CLRC 27 MAR 2003)

30.4.2(7) c       Grade reductions and a grade of F resulting from discipline decisions shall be calculated into the Student's GPA. Mark reductions, reductions in final course grades and a grade of F may result in a Student being required to withdraw from his or her program. (CLRC 27 MAR 2003)

30.4.2(7) d       The remark on a transcript of 8 (or 9 for failing graduate student grades), indicating Inappropriate Academic Behaviour, shall remain on the Student’s Permanent Academic Record for a period of 2 years from the end date of the term for the relevant course.  After that time, the remark of 8 or 9 is removed. (CLRC 27 MAR 2003) (CLRC 25 NOV 2004)

30.4.2(8)     Refusal to Consider Applications (EXEC 04 MAY 2009)

30.4.2(8)a     Refusal to consider applications for admission to the University for up to 5 years. 

30.4.2(10) a   “Rescission of a Degree” means that the original award of a Degree will be perpetually deleted from the Student’s Permanent Academic Record. The Permanent Academic Record will indicate that the Degree has been rescinded.

30.4.2(10) b   The Discipline Officer may recommend to the Provost and Vice-President (Academic) that the University publish notification of the Rescission of the Degree. In the case of a professional Degree, this would include notification to the appropriate professional body. The Vice-President's decision to act on this recommendation shall be deferred until an appeal is heard and decided.

30.4.2(11)       Reprimand

30.4.2(11) a       A  ”Reprimand” is a notation of concern about the conduct of a Student.

30.4.2(11) b       In the case of an individual, the Reprimand is noted on the academic record held by the Faculty in which a Student is registered.

30.4.2(11) c       In the case of a Student Group the Reprimand is noted on the file held by the Dean of Students.

30.4.2(12)     Restitution 

30.4.2(12) a     “Restitution” is an order that a Student pays money

30.4.2(12) a.i   to one or more of another individual, a corporation, an unincorporated association or other unincorporated group, or the University, as Restitution for damage to or the loss or destruction of any property as the result of the commission of an offence by the Student. The amount of Restitution shall not exceed the replacement cost of the property as of the date that the order is imposed, less the value of any part of the property that has been returned; and/or

30.4.2(12) a.ii  to an individual who has suffered bodily harm as a result of the commission of an offence by the Student, as Restitution for all expenses or loss of income suffered as a result of the offence. Restitution is not payable as compensation for pain and suffering.

30.4.2(12) b     In the case of Student Group activities, Restitution by a Student Group will be an automatic sanction for any damage inflicted by the group, its members or its guests.

30.4.2(12) c     Restitution shall not be ordered unless evidence has been adduced that supports the calculation of the cost of the damage or injury caused by the commission of the Offence by the Student.

30.4.2(12) d     In the case of an individual, the Student’s Permanent Academic Record is encumbered in the amount owing in Restitution until the amount is paid in full.

30.4.2(12) e     In the case of a Student Group the amount owing is noted on the file held by the Dean of Students until the amount is paid in full.

30.4.2(12) f      The Dean or Discipline Officer who imposed the sanction shall make the determination of when the amount owing in Restitution has been paid in full.

30.4.2(13)     Suspension

30.4.2(13) a     “Suspension” requires a Student to withdraw completely from the University, his/her program in the University, and from all University Activities for a specified period of time, to a maximum of three years.

30.4.2(13) b     Suspension shall be noted on the Student’s record in the Faculty in which the Student is registered and on the Permanent Academic Record during the period of the Suspension.  At the discretion of the Discipline Officer or the UAB, the suspension may be noted for a further period of up to three years after the end of the suspension.  (GFC 24 SEP 2007)

30.4.2(13) c     A Student shall receive credit for any course passed before the effective date of the Suspension.

30.4.2(13) d     Withdrawals resulting from a decision of Suspension will show as grades of "W" on the Student’s Permanent Academic Record and will remain part of that record.

30.4.2(13) e     A student is deemed to have withdrawn from all courses as of the date of a Suspension; the fee refund dates outlined in § 22.2.9 of the University Calendar shall apply.  (CLRC 30 MAY 2002)

30.4.2(13) f      Upon expiry of the period of Suspension the Student will be permitted to re-enroll in the program from which the Student was suspended provided the Student has not been required to withdraw in accord with the Faculty's published Academic Standing regulations. If the suspension is for 12 months or more, the Student must apply for readmission to the University.

30.4.2(13) g     Any course work completed at any institution during the period of Suspension will not be accepted as credit towards an individual's Degree, or for admission to a Degree program, or other certification at this University. 

30.4.2(14)     Suspension of a Degree

30.4.2(14) a     Upon Suspension of a Degree the original award of a Degree will be removed from the Student’s Permanent Academic Record and the Permanent Academic Record will show that the Degree has been suspended until the Student meets the requirements of the University to clear the Suspension.

30.4.2(14) b     If at the end of the time specified by a discipline decision, the Student has met the requirements of the Discipline Officer or the UAB to clear the Suspension, the original award will be restored to the Student’s Permanent Academic Record with the original date. The record of the Suspension will be removed from the Permanent Academic Record. 

30.4.2(14) c     If, at the end of the time specified in a discipline decision, the Student has not met the requirements of the Discipline Officer or the UAB to clear the Suspension, the record of the Suspension of the degree will not be removed. The original award will remain perpetually deleted from the Student’s Permanent Academic Record.  (CLRC 03 MAR 2005)

30.4.2(14) d     The Discipline Officer may recommend to the Provost and Vice-President (Academic) that the University publish notification of the Suspension of a Degree. In the case of a professional Degree, this would include notification to the appropriate professional body. The decision of the Provost and Vice-President (Academic) respecting this recommendation shall be deferred until an appeal is heard and decided. The decision of the Provost and Vice-President (Academic) is final and binding.

30.4.2(15)     Suspension of Essential University Services and Resources

30.4.2(15) a     “Suspension of Essential University Services and Resources” is the denial, for a specified period of time, of those services and resources that are necessary for the completion of a Student’s program of studies at the University.

30.4.2(15) b     The classification of a sanction as a Suspension of Essential University Services and Resources may be appealed as part of an appeal relating to sanction.

30.4.2(15) c     The Suspension of Essential University Services and Resources shall be noted on the Student’s academic record kept by the Dean of the Faculty in which the Student is registered and/or a record kept by the Director of UAPS.

30.4.2(16)     Suspension of Non-essential University Services and Resources

30.4.2(16) a     “Suspension of Non-essential University Services and Resources” is the denial, for a specified time, of those services or resources that are convenient or helpful to a Student but not necessary for the Student to complete a specific University program.

30.4.2(16) b     The classification of a sanction as a Suspension of Non-essential University Services and Resources may be appealed as part of an appeal relating to sanction.

30.4.2(16) c     The Suspension of Non-essential University Services or Resources shall be noted on the Student’s academic record kept by the Dean of the Faculty in which the Student is registered and/or a record kept by the Director of UAPS.

30.4.2(17)     Suspension of Student Group Registration

30.4.2(17) a     The registration of a Student Group may be suspended for a specified period of time for violations of the Code.

30.4.2(17) b      A Student Group may not carry on any activities during the period of Suspension.

30.4.2(17) c      The record of Suspension of Student Group Registration shall be kept on the file held by the Dean of Students and shall show that the Student Group Registration has been suspended until the Student Group meets the requirements of the University to clear the Suspension.    

30.4.2(18)     Violation Notices

In instances where the conduct in question or its effects are of a minor nature, a “Violation Notice” and an associated fine may be issued by a member of UAPS in lieu of initiating any other proceedings under this Code.  See 30.5.6(2).