30.4.2 Types of Sanctions

30.4.2(1)        Reserved (CLRC 22 NOV 2007)

30.4.2(2)         Conduct Probation

30.4.2(2) a    “Conduct Probation” is an order that a Student comply with prescribed conditions for a specified time, not to exceed the duration of the Student’s degree program. (CLRC 24 MAY 2012)

30.4.2(2) b     The conditions that may be prescribed in Conduct Probation include the following:

30.4.2(2) b.i    not to commit any further offences during the term of Conduct Probation;

30.4.2(2) b.ii   to report at specified periods to a specified University Official;

30.4.2(2) b.iii  to abstain from the consumption of alcohol, drugs (except in accordance with a medical prescription), or other intoxicating substances while on University property;

30.4.2(2) b.iv  to perform up to 100 hours of Community Service over a period not exceeding 12 months;

30.4.2(2) b.v   to prepare a paper or essay on a topic relevant to the offence that the Student was found to have committed;

30.4.2(2) b.vi   to write a letter of apology;

30.4.2(2) b.vii  to refrain from contact with an identified person or persons;

30.4.2(2) b.viii to refrain from being at or being within a specified distance from a specified place or person on University property; and/or

30.4.2(2) b.ix   such other reasonable conditions considered desirable for protecting the University Community, for encouraging the Student to take responsibility for the Offence, for rehabilitating the Student, and for ensuring that the Student provides reparation for harm done to the University Community, to University property or the property of others.

30.4.2(2) c       An order of Conduct Probation shall specify whether the Dean, Director of UAPS or Discipline Officer has the responsibility to ensure that the terms of the Conduct Probation are performed and to certify, when and as necessary, that the terms of the Conduct Probation have been met to a reasonable standard of performance or have been breached.

30.4.2(2) d       An order of Conduct Probation shall specify a sanction to be imposed should the Student breach the conditions of Conduct Probation.   

30.4.2(2) e      The sanction of Conduct Probation and particulars relating thereto shall be kept in the Discipline File of the office of the Dean of the Faculty in which the offence occurred or the Discipline Officer, whichever one will be monitoring the order of Conduct Probation. In the case of Conduct Probation imposed by the University Appeal Board, the sanction and particulars thereto shall also be kept in the Discipline File held by University Governance. (CLRC 24 MAY 2012) (GFC 03 FEB 2014)

30.4.2(2) f     In the case of an order of Conduct Probation resulting from a charge of Inappropriate Academic Behaviour, Misrepresentation of Facts, Participation in an Offence or Bribery related to Inappropriate Academic Behaviour, or where the offence has a significant connection to the Student’s academic program, the Dean, Discipline Officer or UAB may direct the Office of the Registrar to place a notation on the Student’s Transcript indicating “Inappropriate Academic Behaviour.” The notation may remain on the Transcript for a period not to exceed the duration of the Student’s degree program. (CLRC 24 MAY 2012)  

30.4.2(2) g     Any new offence that constitutes a breach of the prescribed conditions of Conduct Probation during the defined period may lead to additional charges under this Code.

30.4.2(3)       Encumbrance

30.4.2(3) a      An “Encumbrance” is a notation by the Registrar in the form of a Negative Service Indicator on a Student’s Central Academic Record that results in the withholding of Student grades or other indicators of academic attainment, withholding of transcripts, denial or termination of registration until the Registrar is provided with: (CLRC 24 MAY 2012) 

30.4.2(3) a.i     proof that a specified Fine has been paid to Financial Services or that arrangements satisfactory to the University have been made to do so;
30.4.2(3) a.ii    proof that Restitution has been made to the satisfaction of the University of Alberta; or

30.4.2(4)       Exclusion

30.4.2(4) a   “Exclusion” prohibits or restricts the Student's presence on campus and participation in any Class, University activity or Student affair for either a specified time or for an indefinite period of time.  A Student may be excluded from all or a specified part of the University.

30.4.2(4) b    In cases of Exclusion when a specified time period for the Exclusion is noted, then the Exclusion shall appear as a Negative Service Indicator on the Student’s Central Academic record until the period of Exclusion has expired. (CLRC 24 MAY 2012)

30.4.2(4) c    In the case of Exclusion when no time limit is indicated, an entry shall appear as a Negative Service Indicator on the Student’s Central Academic Record indefinitely or until such time as the Student has met any conditions set for return to the University. (CLRC 24 MAY 2012)

30.4.2(4) d    In all cases of Exclusion, the notation will include a description of the areas of the University from which the Student is barred (all of the University or specified areas).

30.4.2(4) e    A Student shall receive credit for any course passed before the effective date of the Exclusion.

30.4.2(4) f      Withdrawals resulting from a decision of Exclusion will show as grades of "W" on the Transcript and will remain part of the Central Academic Record. (CLRC 24 MAY 2012)

30.4.2(4) g     If a Student is Excluded from the University the fee refund dates outlined in § 22.2.9 of the University Calendar shall apply.

30.4.2(5)       Expulsion

30.4.2(5) a    “Expulsion” requires a Student to withdraw completely from the University for an indefinite period of time. The Student shall not be permitted to return without the approval in writing of the Provost and Vice-President (Academic) in consultation with the Faculty from which the Student was expelled. Such approval shall not be given before the expiry of four years.

30.4.2(5) b     Any course work completed at any institution during the period of Expulsion will not be accepted as credit towards a Student’s Degree, or for admission to a Degree program, or other certification at the University of Alberta.

30.4.2(5) c       Expulsion shall be noted in the Student’s Academic File in the Faculty in which a Student is registered, as a Negative Service Indicator in the Student’s Central Academic Record and on the Student’s Transcript in perpetuity or until such time as the Student is readmitted to the University. (CLRC 24 MAY 2012)

30.4.2(5) d      A Student shall receive credit for any course passed before the effective date of the Expulsion.

30.4.2(5) e      Withdrawals resulting from a decision of Expulsion will show as grades of "W" on the Student’s Transcript and will remain part of the Student's Central Academic Record. (CLRC 24 MAY 2012)

30.4.2(5) f       A student is deemed to have withdrawn from all courses as of the date of Expulsion; the fee refund dates outlined in § 22.2.9 of the University Calendar shall apply. (CLRC 26 SEP 2002)

30.4.2(6)       Fine

30.4.2(6) a       A “Fine” means an order for payment of a specified sum by the Student to Financial Services. Funds from Fines shall be used for Student bursaries.

30.4.2(6) b       If the Student and the University agree, a Fine may be paid in whole or in part by the provision of services by the Student to the University.  The nature of the services shall be agreed upon by the University and the Student.  Calculation of the value of the services shall be in accordance with the rate normally paid for persons who ordinarily perform the service.

30.4.2(6) c       The Student’s Central Academic Record is encumbered until the amount is paid in full. (CLRC 24 MAY 2012) (GFC 03 FEB 2014)

30.4.2(7)         Grade Reduction, Grade of F or NC in a course (CLRC 27 MAR 2003)
(CLRC 24 MAY 2012) 

30.4.2(7) a       Marks for an assignment(s) or the grade for a course may be reduced as a sanction for Inappropriate Academic Behaviour. The final grade may or may not be accompanied by a remark, indicating Inappropriate Academic Behaviour.  The Student’s grade in the course or grade point average may, as a consequence, be substantially reduced. (CLRC 27 MAR 2003)

30.4.2(7) b       A grade of F for graded courses or NC for non-graded courses may be assigned as a sanction for Inappropriate Academic Behaviour. The grade may or may not be accompanied by a remark, indicating Inappropriate Academic Behaviour. (CLRC 27 MAR 2003) (CLRC 24 MAY 2012)

30.4.2(7) c       Grade reductions and a grade of F resulting from discipline decisions shall be calculated into the Student's GPA. Mark reductions, reductions in final course grades and a grade of F may result in a Student being required to withdraw from his or her program. (CLRC 27 MAR 2003)

30.4.2(7) d       The remark on a transcript of 8 (or 9 for graduate student grades), indicating Inappropriate Academic Behaviour, shall remain on the Student’s Transcript for a period of 2 years from the end date of the term for the relevant course. After that time, the remark of 8 or 9 is removed. (CLRC 27 MAR 2003) (CLRC 25 NOV 2004) (CLRC 24 MAY 2012)

30.4.2(7) e     Any documentation relating to grade changes resulting from a sanction under this Code may be retained in the Academic File. (CLRC 24 MAY 2012)

30.4.2(8)     Refusal to Consider Applications (EXEC 04 MAY 2009)

30.4.2(8)a     Refusal to consider applications for admission to the University for up to 5 years. 

 Where a sanction of refusal to consider applications has been imposed, such refusal shall be noted as a Negative Service Indicator on the Student’s Central Academic Record until the sanction expires. (CLRC 24 MAY 2012)
30.4.2(8)b     Permanent refusal to consider applications for admission to the University of Alberta.
 
Where a sanction of permanent refusal to consider applications has been imposed, the Student shall not be considered for admission without the approval in writing of the Provost and Vice-President (Academic) in consultation with the Registrar. Such approval shall not be given before the expiry of five years.
 
30.4.2(8)c     The sanctions related to refusal to consider applications for admission to the University of Alberta may only be imposed for application-related offences.
 
30.4.2(9)       Rescission of Admission Offer
 
30.4.2(9)a     Rescission of any current offer of admission received by the Applicant, whether conditional or final, and cancellation of any registration.
 
30.4.2(9)b     This sanction may only be imposed for application-related offences.

30.4.2(10)       Rescission of a Degree                                   

30.4.2(10) a   “Rescission of a Degree” means that the original award of a Degree will be perpetually deleted from the Student’s Central Academic Record. The Student’s Transcript will indicate that the Degree has been rescinded. (CLRC 24 MAY 2012)

30.4.2(10) b   The Discipline Officer may recommend to the Provost and Vice-President (Academic) that the University publish notification of the Rescission of the Degree. In the case of a professional Degree, this would include notification to the appropriate professional body. The Vice-President's decision to act on this recommendation shall be deferred until an appeal is heard and decided.

30.4.2(11)       Reprimand

30.4.2(11) a       A  ”Reprimand” is a notation of concern about the conduct of a Student.

30.4.2(11) b       The Reprimand is noted in the Discipline File held by the Faculty in which a Student is registered and by the Faculty that charged the Student. (CLRC 24 MAY 2012) (GFC 03 FEB 2014)

30.4.2(12)     Restitution 

30.4.2(12) a     “Restitution” is an order that a Student pays money

30.4.2(12) a.i   to one or more of another individual, a corporation, an unincorporated association or other unincorporated group, or the University, as Restitution for damage to or the loss or destruction of any property as the result of the commission of an offence by the Student. The amount of Restitution shall not exceed the replacement cost of the property as of the date that the order is imposed, less the value of any part of the property that has been returned; and/or

30.4.2(12) a.ii  to an individual who has suffered bodily harm as a result of the commission of an offence by the Student, as Restitution for all expenses or loss of income suffered as a result of the offence. Restitution is not payable as compensation for pain and suffering.

30.4.2(12) b     Restitution shall not be ordered unless evidence has been adduced that supports the calculation of the cost of the damage or injury caused by the commission of the Offence by the Student.

30.4.2(12) c     The Student’s Central Academic Record is Encumbered until the amount is paid in full. (CLRC 24 MAY 2012) (GFC 03 FEB 2014)

30.4.2(12) d      The Dean or Discipline Officer who imposed the sanction shall make the determination of when the amount owing in Restitution has been paid in full.

30.4.2(13)     Suspension

30.4.2(13) a     “Suspension” requires a Student to withdraw completely from the University, their program in the University, and from all University Activities for a specified period of time, to a maximum of three years. (Alberta Human Rights Act 2016)

30.4.2(13) b     Suspension shall be noted on the Student’s Central Academic Record, on the Student’s Transcript, and in the Student’s Academic File held by the faculty in which the Student is enrolled during the period of the Suspension. At the discretion of the Discipline Officer or the UAB, the suspension may be noted on the Transcript for a further period of up to three years after the end of the suspension. (GFC 24 SEP 2007) (CLRC 24 MAY 2012)

30.4.2(13) c     A Student shall receive credit for any course passed before the effective date of the Suspension.

30.4.2(13) d    Withdrawals resulting from a decision of Suspension will show as grades of "W" on the Student’s Transcript and will remain part of the Central Academic Record. (CLRC 24 MAY 2012)  

30.4.2(13) e     A student is deemed to have withdrawn from all courses as of the date of a Suspension; the fee refund dates outlined in § 22.2.9 of the University Calendar shall apply.  (CLRC 30 MAY 2002)

30.4.2(13) f.i   Upon expiry of a Suspension of less than 12 months the Student will be permitted to re-enroll in the program from which the Student was suspended provided the Student has not been required to withdraw in accord with the Faculty's published Academic Standing regulations. (CLRC 06 JUN 2013)

30.4.2(13)f. ii.   If the suspension is for 12 months or more, the Student must apply for readmission to the University.  Students should refer to the University of Alberta Calendar for more information on admission and readmission.  (http://www.registrar.ualberta.ca/calendar/) (CLRC 06 JUN 2013)

30.4.2(13) g     Any course work completed at any institution during the period of Suspension will not be accepted as credit towards an individual's Degree, or for admission to a Degree program, or other certification at this University. 

30.4.2(14)     Suspension of a Degree

30.4.2(14) a     Upon Suspension of a Degree the original award of a Degree will be removed from the Student’s Central Academic Record and the Transcript will show that the Degree has been suspended until the Student meets the requirements of the University to clear the Suspension. (CLRC 24 MAY 2012)

30.4.2(14) b     If at the end of the time specified by a discipline decision, the Student has met the requirements of the Discipline Officer or the UAB to clear the Suspension, the original award will be restored to the Student’s Central Academic Record with the original date. The record of the Suspension will be removed from the Transcript. (CLRC 24 MAY 2012)

30.4.2(14) c     If, at the end of the time specified in a discipline decision, the Student has not met the requirements of the Discipline Officer or the UAB to clear the Suspension, the record of the Suspension of the degree will not be removed. The original award will remain perpetually deleted from the Student’s Central Academic Record. (CLRC 03 MAR 2005) (CLRC 24 MAY 2012)

30.4.2(14) d     The Discipline Officer or University Appeal Board may recommend to the Provost and Vice-President (Academic) that the University publish notification of the Suspension of a Degree. In the case of a professional Degree, this would include notification to the appropriate professional body. The decision of the Provost and Vice-President (Academic) respecting this recommendation shall be deferred until an appeal is heard and decided. The decision of the Provost and Vice-President (Academic) is final and binding. (CLRC 24 MAY 2012)

30.4.2(15)     Suspension of Essential University Services and Resources

30.4.2(15) a     “Suspension of Essential University Services and Resources” is the denial, for a specified period of time, of those services and resources that are necessary for the completion of a Student’s program of studies at the University.

30.4.2(15) b     The classification of a sanction as a Suspension of Essential University Services and Resources may be appealed as part of an appeal relating to sanction.

30.4.2(15) c     The Suspension of Essential University Services and Resources shall be noted in the Student’s Academic File kept by the Dean of the Faculty in which the Student is registered, as a Negative Service Indicator in the Central Academic Record, and the Discipline File held by the Director of UAPS. (CLRC 24 MAY 2012)

30.4.2(16)     Suspension of Non-essential University Services and Resources

30.4.2(16) a     “Suspension of Non-essential University Services and Resources” is the denial, for a specified time, of those services or resources that are convenient or helpful to a Student but not necessary for the Student to complete a specific University program.

30.4.2(16) b     The classification of a sanction as a Suspension of Non-essential University Services and Resources may be appealed as part of an appeal relating to sanction.

30.4.2(16) c     The Suspension of Non-essential University Services or Resources shall be noted on the Student’s Discipline File kept by the Dean of the Faculty in which the Student is registered, as a Negative Service Indicator in the Central Academic Record, and the Discipline File held by the Director of UAPS. (CLRC 24 MAY 2012)

30.4.2(17)     Violation Notices

In instances where the conduct in question or its effects are of a minor nature, a “Violation Notice” and an associated fine may be issued by a member of UAPS in lieu of initiating any other proceedings under this Code.  See 30.5.6(2).